Tracking Record Fields

WSDLs and Symitar Records > Tracking Record Fields

Use Tracking records to store any miscellaneous information about the account or to store information about a child record family within the account. Some Tracking records are entered by the system and some are entered by the user.

The following are system-defined account Tracking records:

(0) MC Status Inquiry
(1) FICS Status Inquiry
(2) Other Account Information
(3) Credit Card Status Inquiry
(4) Unclaimed Property Information
(5) IRA RMD Recalculation Info
(6) Non-Mbr Bond/Member 1099-INT
(7) Corporate Member Data
(8) NetTeller
(9) Service List
(10) Foreign Country Access
(11) Block Rule Override
(12) FACT Act Identity Theft Red Flag
(13) 1099-MISC
(14) Account Change History

You can add up to 70 other Account Tracking records. (See Credit Union-Defined Account File Tracking Types for details.) You can display system-defined Tracking record types 0–3 and credit union-defined Tracking record types in the Loan List pane of the Teller Tran window. See Setting the External Loan Display within the 360 View for more information.

The following Account child records also have Tracking records:

Application Tracking record
Collection Tracking record (for CP Work Card records)
Loan Tracking record
Portfolio Tracking record
Share Tracking record
External Loan Tracking record

Note: The system can also create Tracking records for certain other records:

Dealer Reserve Plan Tracking records (see Dealer Reserve Plan Tracking Record - Overview)
Dealer Tracking records (see Dealer Tracking Record - Overview)
GL Account Tracking records
User Tracking records

The Tracking record includes the following fields:

Tracking Type

This field determines how you use the Account Tracking record.

Attribute	Value
Field Number	001
Mnemonic	TYPE
Data Type	Code to 99
Source	User-entered or System-calculated
Help File	06801
Default Control	No
Default Value	Blank

Data Type Descriptions

(0) MC Status Inquiry: Select this option if the Account Tracking record stores mortgage loan information converted from the MC (Mortgage Computer) software by an edit run. The following fields are predefined for the MC Status Inquiry Tracking record:

User Char 01 = MC Account Number
User Char 02 = DDA Account Number
User Char 03 = Description
User Char 04 = Loan Officer
User Char 05 = Repayment Code
User Char 06 = Property Street Address
User Char 07 = Property City Zip
User Amount 01 = Principal Balance
User Amount 02 = Escrow Balance
User Amount 03 = P&I Payment
User Amount 04 = Escrow Payment Total
User Amount 05 = Late Fees Due
User Amount 06 = Total Amount Due
User Amount 07 = New P&I Payment Amount
User Amount 08 = Loan Amount
User Amount 09 = Curtailment
User Code 01 = Info Last Updated Time
User Code 02 = Statement Group
User Code 03 = Loan Purpose
User Code 04 = Loan Term
User Code 05 = Loan Type
User Date 01 = Interest Adjustment Date
User Date 02 = Next Payment Due Date
User Date 03 = P&I Adjustment Date
User Date 04 = Info Last Updated Date
User Date 05 = Statement Cutoff Date
User Date 06 = Date of Loan
User Date 07 = Statement Prev Date
User Rate 01 = Interest Rate
User Rate 02 = Loan to Value

(1) FICS Status Inquiry: Select this option if the Account Tracking record stores loan information converted from the Financial Industry Computer Systems, Inc.® (FICS) software by an edit run. The following fields are predefined for the FICS Status Inquiry Tracking record:

User Char 01 = FICS Account Number
User Char 02 = FICS Member Number
User Char 03 = Auto-Payment Choice
User Char 04 = Description
User Char 05 = Share ID
User Amount 01 = Current Principal Balance
User Amount 02 = Current T&I Balance
User Amount 03 = Current P&I Payment
User Amount 04 = Impound Payment
User Amount 05 = Current Late Charges
User Amount 06 = Total Payment Amount
User Amount 07 = Interest Paid YTD
User Amount 08 = Taxes Paid YTD
User Amount 09 = HAX/FLD Ins Paid YTD
User Amount 10 = Monthly Subsidy Amount
User Code 01 = Info Last Updated Time
User Code 02 = Auto-Payment Code
User Code 03 = Statement Group
User Code 04 = Loan Code
User Code 05 = Prevent FICS Address Update
User Date 02 = Next Payment Due Date
User Date 03 = P&I Adjustment Date
User Date 04 = Info Last Updated Date
User Date 05 = Statement Cutoff Date
User Date 06 = Statement Prev Date
User Date 07 = Last FICS Address Update Date
User Number 01 = Name Locator Code
User Rate 01 = Interest Rate

(2) Other Account Information: Select this option if the Account Tracking record stores information about other accounts related to the member’s account. The following fields are predefined for the Other Account Information Tracking record:

User Char 01 = Description
User Amount 01 = Balance
User Amount 02 = Available/DQ
User Amount 03 = Payment
User Code 01 = Available/DQ Print Code
User Code 02 = Payment Print Code
User Code 03 = Statement Group
User Date 01 = Due Date
User Date 02 = Statement Cutoff Date
User Date 03 = Statement Prev Date

(3) Credit Card Status Inquiry: Select this option if the Account Tracking record stores credit card information received from certain credit card processors. The following fields are predefined for Credit Card Status Inquiry Tracking record:

User Char 01 = Card Number
User Char 02 = Block Code
User Char 03 = Reclass Code
User Char 04 = Description
User Amount 01 = Balance
User Amount 02 = Available
User Amount 03 = Credit Limit
User Amount 04 = Last Payment Amount
User Amount 05 = Next Payment Amount
User Code 01 = Card/Loan Type
User Code 02 = Statement Group
User Date 01 = Last Payment Date
User Date 02 = Next Payment Date
User Date 03 = Expiration Date
User Date 04 = Processors Update Date
User Date 05 = Statement Cutoff Date
User Date 06 = Statement Prev Date

(4) Unclaimed Property Information: Select this option if the Account Tracking record stores unclaimed property information to be reported to the NAUPA (National Association of Unclaimed Property Administrators). Your financial institution must create an Account Tracking record of this type for each type of tangible asset that must be reported to NAUPA. The following fields are predefined for the Unclaimed Property Information Tracking record:

User Number 01 = Number of Shares Due the Owner
User Number 02 = Additional Shares
User Number 03 = Deleted Shares
User Number 04 = Remitted Shares
User Number 05 = Number of Unexchanged Shares
User Char 01 = Property Description
User Char 02 = Property Type
User Char 03 = Deduction Type
User Char 04 = Addition Type
User Char 05 = Deletion Type
User Char 06 = Stock Issue Name
User Char 07 = CUSIP Number
User Char 08 = Unexchanged Issue Name
User Char 09 = CUSIP Number
User Amount 01 = Amount Due the Owner
User Amount 02 = Deduction Amount
User Amount 03 = Addition Amount
User Amount 04 = Deletion Amount
User Code 01 = Warning Code
User Date 01 = Starting Transaction Date
User Date 02 = Ending Transaction Date
User Date 03 = Warning Expiration
User Date 04 = Date Reported
User Date 05 = Date Advertised
User Rate 01 = Current Interest Rate

(5) IRA RMD Recalculation Info: Select this option if the Account Tracking record is used in conjunction with an edit run that can be used to recalculate the required minimum distribution (RMD).

Symitar has developed an edit run that can be implemented to calculate the required minimum distribution (RMD) for IRA accounts. This edit run has been designed to run in two modes:

Recalculate and Update Tracking records
Update EFT records and IRS Distribution records

You can also selectively exclude certain Account Tracking records from the edit run. If you are interested, please contact Symitar Support for further details and information.

The following fields are predefined for the IRA RMD Recalculation Info Tracking record:

User Number 01 = Distribution Frequency
User Number 02 = Life Expect Offset (years)
User Number 03 = Calc Life Expect (x10)
User Number 04 = Remaining Yearly Distributions
User Char 01 = Owner SSN/TIN
User Char 02 = EFT Group Number
User Char 03 = Source ID
User Char 04 = Destination ID
User Char 05 = Destination SSN/TIN
User Char 06 = Destination Name
User Char 07 = Destination Address Line 1
User Char 08 = Destination Address Line 2
User Char 09 = Check Reference
User Char 10 = Destination Account Number
User Amount 01 = Specific Yearly Amount
User Amount 02 = Additional Yearly Amount
User Amount 03 = Yearly Federal W/H Amt
User Amount 04 = Calculated Yearly RMD Amount
User Amount 05 = Calculated Yearly Dist Amount
User Amount 06 = Calculated Yearly W/H Amount
User Code 01 = Oldest Beneficiary Is Spouse
User Code 02 = Refigure Owner Life Expect
User Code 03 = Refigure Spouse Life Expect
User Code 04 = IRS Code
User Code 05 = IRS Plan
User Code 06 = EFT Type
User Code 07 = Apply Tracking Info
User Code 08 = Never Apply Tracking Info
User Code 09 = Custom Distribution Calc Code
User Code 10 = Custom Withholding Calc Code
User Date 01 = Oldest Beneficiary Birth Date
User Date 02 = Youngest Nonspouse Birth Date
User Date 03 = Effective Date
User Date 04 = Owner Birthdate
User Date 05 = Calc Life Expect Date
User Rate 01 = Federal W/H Percent
User Rate 02 = Specific Percent of IRA Value

(6) Non-Mbr Bond/Member 1099-INT: Select this option if the Account Tracking record stores bond redemption information on a bond purchased by a member for a non-member recipient. The following fields are predefined for the Non-Mbr Bond/Member 1099-INT Tracking record:

User Char 01 = Recipient SSN
User Char 02 = Recipient Name
User Char 03 = Recipient Street
User Char 04 = Recipient City
User Char 05 = Recipient State
User Char 06 = Recipient Zip Code
User Char 07 = Name Control
User Code 01 = Redemption/Reporting Year
User Amount 01 = Bond Interest
User Amount 02 = Interest Income
User Amount 03 = Early Withdrawal Penalty
User Amount 04 = Federal Income Tax Withheld
User Amount 05 = State Income Tax Withheld

(7) Corporate Member Data: Select this option if the Account Tracking record stores information about corporate member credit unions. The following fields are predefined for the Corporate Member Data Tracking record:

User Char 01 = Charter Number
User Char 02 = Chapter
User Char 03 = Processor
User Char 04 = Business Hours (line 1)
User Char 05 = Business Hours (line 2)
User Char 06 = Business Hours (line 3)
User Amount 01 = Incoming Wire Min Notify Amt
User Amount 02 = Mbr-to-Mbr Xfer Min Notify Amt
User Amount 03 = New Wire Min Verify Amt
User Amount 04 = Western Union Min Verify Amt
User Amount 05 = Pre-Auth Wire Min Verify Amt
User Code 01 = Verify Pre-Auth Template Edits
User Code 02 = Incoming Funds Notify Option

(8) NetTeller: Select this option if the Account Tracking record stores information about member bill payment through NetTeller Online Banking. The following fields are predefined for the NetTeller Tracking record:

User Amount 16 = NetTeller Misc Amt 1
User Amount 17 = NetTeller Misc Amt 2
User Amount 18 = NetTeller Misc Amt 3
User Amount 19 = NetTeller Misc Amt 4
User Amount 20 = NetTeller Misc Amt 5
User Char 01 = NetTeller ID
User Char 02 = Bill Pay Fee Share ID
User Char 03 = Bill Pay Share List 1
User Char 04 = Bill Pay Share List 2
User Char 05 = Bill Pay Share List 3
User Char 06 = Bill Pay Share List 4
User Char 07 = Bill Pay Share List 5
User Char 08 = Bill Pay Share List 6
User Char 09 = Bill Pay Share List 7
User Char 10 = Bill Pay Share List 8
User Char 11 = DirectLine Fee Share ID
User Char 16 = NetTeller Misc Char 1
User Char 17 = NetTeller Misc Char 2
User Char 18 = NetTeller Misc Char 3
User Char 19 = NetTeller Misc Char 4
User Char 20 = NetTeller Misc Char 5
User Code 01 = Current Month Bill Count
User Code 02 = Last Month Bill Count
User Code 03 = NetTeller PIN
User Code 04 = Use Alternate Address
User Code 16 = NetTeller Misc Code 1
User Code 17 = NetTeller Misc Code 2
User Code 18 = NetTeller Misc Code 3
User Code 19 = NetTeller Misc Code 4
User Code 20 = NetTeller Misc Code 5
User Date 01 = Bill Pay Open Date
User Date 02 = Bill Pay Close Date
User Date 03 = Bill Pay Last Pmt Date
User Date 04 = DirectLine Open Date
User Date 05 = DirectLine Close Date
User Date 16 = NetTeller Misc Date 1
User Date 17 = NetTeller Misc Date 2
User Date 18 = NetTeller Misc Date 3
User Date 19 = NetTeller Misc Date 4
User Date 20 = NetTeller Misc Date 5
User Number 01 = NT Associated Pref Locator
User Number 16 = NetTeller Misc Num 1
User Number 17 = NetTeller Misc Num 2
User Number 18 = NetTeller Misc Num 3
User Number 19 = NetTeller Misc Num 4
User Number 20 = NetTeller Misc Num 5

(9) Service List: Select this option if the Account Tracking record stores services not identified in the 360 View parameters. The following field is predefined for the Service List Tracking record:

User Char 01–20 = Service 1-20

(10) Foreign Country Access: Select this option if the Account Tracking record stores foreign country access codes. The following fields are predefined for the Foreign Country Access Tracking record:

User Code 01–20 = Country Code 1-20
User Date 01–20 = Expiration Date 1-20

(11) Block Rule Override: Select this option if the Account Tracking record stores block rule override. The following fields are predefined for the Block Rule Override Tracking record:

User Code 01–20 = Override Rule 1-20
User Date 01–20 = Expiration Date 1-20

(12) FACT Act Identity Theft Red Flag: Select this option if the Account Tracking record stores FACT Act identity theft red flag information. The following fields are predefined for the FACT Act Identity Theft Red Flag Tracking record:

User Char 01 = Social Security Number
User Char 02 = Risk Level
User Char 03 = Alert From Fraud Detection
User Char 04 = Suspicious Documents
User Char 05 = Suspicious Identifying Information
User Char 06 = Unusual Use
User Char 07 = Notice from Member
User Char 08 = Other
User Date 01 = Risk Review Date

(13) 1099-MISC: Select this option if the Account Tracking record stores miscellaneous income information related to the member’s account.

If multiple Account Tracking records have the same value in the SSN/TIN field and the IRS Reporting Box field, the system checks the amount of the IRS Reporting Amount field for each record. If that amount exceeds the value you type at the 1099-MISC Cut-off Amount prompt, the IRS Reporting batch program reports the multiple Account Tracking records on one 1099-MISC form.

If neither Tracking record has a value in the SSN/TIN field, the batch program compares the values of the SSN/TIN fields from the Name record for each member.

(14) Account Change History: Select this option if the Account Tracking record stores the account change history.

This record includes the following system-defined fields:

Account Change Date 01 - Account Change Date 10
Account Change Date 11 - Account Change Date 20
Account Number 01 - Account Number 10
Account Number 11 - Account Number 20

The system does not display some standard Tracking record fields on the file creation screen.

The following fields for Account Tracking records that have the Tracking Type field set to (14) Change Account Number Tracking appear only on the file revision screen:

Creation Date
Creation Time
Expiration Date
Last FM Date
Locator
Record Change Date
Tracking Code
Tracking Type
User ID

15–29: These tracking types are reserved for future use.
30–99: These tracking types are defined by your financial institution if you want to use the Account Tracking record for another purpose.

Tracking Code

This field stores a credit union-defined code that further identifies the purpose of the Account Tracking record.

Attribute	Value
Field Number	009
Mnemonic	TRACKINGCODE
Data Type	Code to 99
Source	User-entered
Help File	06809
Default Control	No
Default Value	Blank

This field is for informational purposes only. The system does not use this field.

Creation Date

This field stores the current system date when you create the Account Tracking record.

Attribute	Value
Field Number	006
Mnemonic	CREATIONDATE
Data Type	Date
Source	System-calculated
Help File	06806
Default Control	No
Default Value	Date Null

The system updates this field automatically. Under normal circumstances, you should not revise this field.

Creation Time

This field stores the current system time (HHMM) when you create the Account Tracking record.

Attribute	Value
Field Number	007
Mnemonic	CREATIONTIME
Data Type	Code to 2359
Source	System-calculated
Help File	06807
Default Control	No
Default Value	Blank

The system updates this field automatically. Under normal circumstances, you should not revise this field.

User ID

This field stores the user number of the user who created the Account Tracking record.

Attribute	Value
Field Number	004
Mnemonic	USERID
Data Type	Code to 9999
Source	System-calculated
Help File	06804
Default Control	No
Default Value	Blank

The system updates this field automatically. Under normal circumstances, youshould not revise this field.

Last FM Date

This field stores the date file maintenance was last performed on the Account Tracking record.

Attribute	Value
Field Number	005
Mnemonic	FMLASTDATE
Data Type	Date
Source	System-entered
Help File	06805
Default Control	No
Default Value	Date Null

The system updates this field with the system date whenever you perform file maintenance of the Account Tracking record. You cannot perform file maintenance on this field.

Record Change Date

This field stores the system date when you create, change, or save the Tracking record.

Attribute	Value
Field Number	131
Mnemonic	RECORDCHANGEDATE
Data Type	Date
Source	System-entered
Help File	09442
Default Control	No
Default Value	Date Null

The system updates this field and may update it because the record was saved, even though there may not be any actual changes in the record; however, it does not update this field when a calculated field changes.

You cannot perform file maintenance on this field.

Expiration Date

This field stores an expiration date for the Account Tracking record.

Attribute	Value
Field Number	008
Mnemonic	EXPIREDATE
Data Type	Date
Source	User-entered
Help File	06808
Default Control	No
Default Value	Date Null

The Purge Account Processing batch program can use this field to determine whether this Account Tracking record is eligible for the purge, if it meets all other purge criteria. An Account Tracking record with a blank Expiration Date field cannot be purged unless the entire member account is purged.

Non-Displayed Fields

ID

This field is not used for Account Tracking records.

Attribute	Value
Field Number	002
Mnemonic	ID
Data Type	2 or 4 Characters
Source	System-calculated
Help File	06802
Default Control	No
Default Value	Blank

ID Type

This field stores a number that identifies the Tracking record’s parent record type.

Attribute	Value
Field Number	003
Mnemonic	IDTYPE
Data Type	Code to 4
Source	System-entered
Help File	06803
Default Control	No
Default Value	Blank

For an Account Tracking record, this value is always 3. The system updates this field automatically. You cannot perform file maintenance on this field.