IRS Record

Each IRS record stores the total of all contributions to and distributions from a specific type of tax-deferred share [such as IRA, Deferred Comp, SEP, Keogh, 401(k)] for one Social Security Number.

These abbreviations are used in the following list of IRS record fields:

• CTY = Current Tax Year
• PTY = Previous Tax Year
• PTY-1 = Previous Tax Year minus 1

Note: There are currently many IRA types available. As a result, some fields may have different meanings, depending on the type of IRA with which they are associated. Where such differences occur, multiple links point to the same section, where the distinction between meanings is explained in detail.

This document contains the field name, field description, field number, mnemonic, data type, and default information for each field. Other pertinent information includes:

**Source**  
Indicates where the data in the field comes from:

**User-entered**  
    The user creates the information in this field.

**System-entered**  
    A system process populates the value for the field. This value can include data transmitted by the ATM network, when applicable.

**System-calculated**  
    The system calculates but does not store the value of the field each time the field appears on an inquiry or file maintenance screen.

Note: For SymXchange TransactionService transactions involving IRS contribution types other than standard current tax year contributions, set the Allow All IRS Contributions? parameter in SymXchange Client Parameters to Yes.

The IRS record includes the following fields which are also defined in this topic:

Fields

Taxpayer ID

This field stores the Social Security Number of the person to whom this IRS record refers.

Required entry: Make an entry in this field in one of the following ways:

• Type * to use the Social Security Number of the person identified in the primary Name record for this account.
• Enter the Social Security Number of the person to whom this IRS record refers.

If you do not make an entry in this field, the system displays the following message:

Taxpayer ID must be 9 digits

If this field is blank when you accept your entries, the system displays the following message:

Taxpayer ID Cannot Be Blank

IRS Code

This field stores a code that identifies how the share must be reported to the IRS.

Data Type Descriptions
(00) Normal
This share must be reported to the IRS as a normal share.

(01) IRA
This IRS record is for IRA (Individual Retirement Account) shares.

(02) Deferred Comp
This IRS record is for deferred comp shares.

(03) SEP
This IRS record is for SEP (Simplified Employer Pension) shares.

(04) Keogh
This IRS record is for Keogh shares.

(05) 401K
This IRS record is for 401(k) shares.

(06) Roth IRA
This IRS record is for Roth shares.

Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. You can set this field to this option for both types of accounts.

(07) SIMPLE IRA
This IRS record is for SIMPLE IRA shares.This IRS record is for SIMPLE IRA shares.

(08) Coverdell ESA
This IRS record is for Coverdell ESA shares.

(09) Archer MSA
This IRS record is for Archer MSA shares.

(10) Medicare MSA
This IRS record is for Medicare MSA shares.

(11) Roth Conversion
This IRS record is for converted Roth IRA shares rather than a new Roth IRA.

Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. Although you can continue to set this field to this option, you can set this field to the (6) Roth IRA option for both types of accounts. The field value of (11) Roth Conversion may be discontinued in the future.

(12) Conduit IRA
This IRS record is for a traditional IRA that contains only funds rolled over from a qualified employer plan and not mixed with any other IRA funds.

(13) Governmental 457
This IRS record is for a Deferred Comp plan that is a Governmental 457 plan.

(14) Single HSA
This IRS record is for a Health Savings Account for an individual.

(15) Family HSA
This IRS record is for a Health Savings Account for a family.

There must be one IRS record for each type of tax-deferred share for each Social Security Number in the account. The value in this field in an IRS record must match the value in the IRS Code field in its corresponding Share records.

Example:
If there are two IRA shares (IRS Code fields set to (1) IRA in both Share records), one for Social Security Number 111-11-1111 and one for Social Security Number 222-22-2222 in the same account, the account must have two IRS records with the IRS Code fields set to (1) IRA: one to store all contributions to and distributions from both IRA shares for Social Security Number 111-11-1111, and another to store all contributions to and distributions from the single IRA share for Social Security Number 222-22-2222.

For the special case of option (08) Coverdell ESA, see Setting Up a Coverdell ESA Share.

IRS Plan

This field can store a code that indicates the unique IRS plan, defined by your financial institution, that is used for matching criteria between this record and the IRA Share record (Share record with the value in the Share Type field set to IRA Share).

Data Type Descriptions
0
This plan is your standard IRA plan. The IRA Share record is not part of a SEP plan and does not use an IRS plan for matching with this IRS record.

1–99
The IRA Share record is part of a SEP plan and uses this IRS plan (defined by your financial institution) for matching with this IRS record.

Symitar suggests that you select unique IRS Plan numbers for each kind of plan you offer that must be reported separately. For example, you can set up all IRA Share records under the SEP plan with a value of 01 in this field. Then, set up all regular IRA Share records with a value of 00 in this field.

The primary purpose of this field is to distinguish between IRA Share records that are part of a Simplified Employer Pension (SEP) plan (the IRS Code field set to (03) SEP) and IRA Share records that are not part of a SEP plan, by connecting specific Share records to a particular IRS record. Whenever the system accumulates contribution and distribution amounts in IRS records, it determines which IRS record to use based on the following matching criteria:

• The Taxpayer ID field in the IRS record must match the effective SSN for the Share record.
• The IRS Code field in the IRS record must match the IRS Code field in the Share record.
• The IRS Plan field in the IRS record must match the IRS Plan field in the Share record.

Therefore, the combination of the values in the Taxpayer ID, IRS Code, and IRS Plan fields must be unique for every IRS record in an account. If your financial institution uses IRS plans, this field lets you have more than one IRA plan in each member account. Each is reported separately to the IRS. The IRS Reporting batch program does not consolidate information from two or more shares or IRS records or accounts if the values in the IRS Plan fields are different.

Tip: You can create a help file in Help File Control to list the IRS plans used at your financial institution. Once you create a help file, you can click Shift+F1 at the prompt to display the list of IRS plans used at your financial institution.

Req Min Distrib <CTY>

This field stores the required minimum distribution (RMD) for the IRA owner for the current tax year; CTY represents the current tax year.

The system calculates the RMD for Traditional, SEP, SIMPLE, and Conduit IRA accounts the first time you run the Close Day Processing batch program in a new calendar year. This calculated value replaces any existing value in the field. The system stores the calculated value only for original IRA owners who are alive and reach the mandatory distribution age by the end of the tax year. The system computes this value as follows:

Fair Market Value for PTY / Minimum Distribution Divisor from Uniform Lifetime Table

If your financial institution purchased Symitar’s IRA RMD Recalculation edit run, you can store amounts calculated by this edit run in IRS records in addition to Tracking records. Call Symitar Support to request an edit modification to add this option.

RMD Table Option

This field stores a code that defines the method the system uses to calculate the required minimum distribution.

Data Type Descriptions
(0) Auto
The system calculates the required minimum distribution based on the information contained in the IRS Holder Birth Date and IRS Holder Spouse Birth Date fields. The system selects the table with the lowest RMD amount to use, (1) Uniform Table or (2) Joint Life Table.

(1) Uniform Table
The system calculates the required minimum distribution for the IRA holder based on the uniform lifetime life expectancy table in IRS Publication 590-B.

(2) Joint Life Table
The system calculates the required minimum distribution for the IRA holder whose spouse is more than 10 years younger and the sole beneficiary of their IRAs based on the Joint Life and Last Survivor life expectancy table in IRS Publication 590. For this option to calculate properly, the IRS Holder Birth Date and IRS Holder Spouse Birth Date fields must be filled in.

The system calculates the RMD for Traditional, SEP, SIMPLE, and Conduit IRA accounts the first time you run the Close Day Processing batch program in a new calendar year. The calculated amount is stored in the Req Min Distrib <CTY> field.

MSA Holder Code

This field can store the category of the member with a tax-deferred Archer or Medicare Medical Savings Account (MSA) Share record (Share record with the value in the IRS Code field is set to (09) Archer MSA or (10) Medicare MSA).

This field is used only for IRS records when the IRS Code field is set to (09) Archer MSA or (10) Medicare MSA. It indicates the category of the member, which must be obtained from the member when the Archer MSA is opened. This field is used to categorize the Archer MSA share on Form 8851. Valid values are:

• (0) Normal
• (1) Previously Uninsured
• (2) Excludable

IRS Holder Birth Date

This field stores the birth date of the IRS holder with a tax-deferred Health Savings Account (HSA) Share record (Share record with the value in the IRS Code field set to (14) Single HSA or (15) Family HSA).

One of the ways the system uses this field is to calculate the required minimum distribution (RMD) for Traditional, SEP, SIMPLE, and Conduit IRAs. The calculation occurs only if you set the IRS Code to (14) Single HSA or (15) Family HSA in the IRS record. Enter the birth date of the IRS holder for HSA Share records. The system checks the date in this field to determine if the IRS holder is eligible for a catch-up contribution (additional elective deferrals made by eligible participants aged 55 or over). If you do not enter a date, the system checks the birth date from a Name record with a matching Social Security Number.

IRS Holder Spouse Birth Date

This field stores the birth date of the spouse of an IRS holder with a tax-deferred Health Savings Account (HSA) Share record (Share record with the value in the IRS Code field set to (14) Single HSA or (15) Family HSA).

One of the ways the system uses the IRS Holder Spouse Birth Date field is to calculate the required minimum distribution (RMD) for Traditional, SEP, SIMPLE, and Conduit IRA. This field is available only in two situations:

• You set the IRS Code field in the IRS record to (15) Family HSA.
• You use the Required Minimum Distribution (RMD) edit run with the Oldest Beneficiary is Spouse field of the IRA RMD Recalculation Info Tracking record set to (0) No.

So that the system can use this field in IRS-related calculations, enter the birth date of the IRS holder’s spouse for HSA Share records. The system checks the date in this field for two reasons:

• To determine if the IRS holder’s spouse is eligible for a spousal catch-up contribution (an additional elective deferral made by eligible participants aged 55 or over).

  If you enter a date here, the system calculates the spousal contribution, depending on the spouse’s age. If you do not enter a date, the system does not calculate a spousal catch-up contribution to this share.

• To calculate a required minimum distribution when the spouse is not the oldest beneficiary.

Open Date

This field stores the date of first participation for Roth IRA, SIMPLE IRA, Archer MSA, HSA, or Roth Conversion IRA shares.

This field is used for IRS records with a value in the IRS Code field of one of the following:

• (06) Roth IRA
• (07) SIMPLE IRA
• (09) Archer MSA
• (11) Roth Conversion IRA
• (14) Single HSA
• (15) Family HSA

This field specifies the date of first participation for Roth IRA, SIMPLE IRA, Archer MSA, HSA, or Roth Conversion IRA shares. Manually update this field when you perform a transfer or rollover.

Set the value of this field through manual file maintenance, or the system fills it with the date of the first contribution. This field is used to determine if the account is opened during the current reporting period for IRS Form 8851.

Record Change Date

The system stores the system date in this field when you create, change, or save the IRS record. Sometimes the system updates this field because the record was saved, even though there may not be any actual changes in the record.

Note: The system does not change the Record Change Date when a calculated field changes.

You cannot perform file maintenance on this field.

Contribution Year

This field stores a code indicating if the contributions to the tax-deferred share are for the current or previous tax year.

Data Type Descriptions
(0) Current Tax Year
Contributions to the tax-deferred share are for the current tax year.

(1) Previous Tax Year
Contributions to the tax-deferred share are for the previous tax year.

Max Contribution

This field stores the maximum amount the owner of this IRS record is allowed to contribute to the tax-deferred share during the tax year.

Enter the maximum amount the owner of this IRS record is allowed to contribute to the tax-deferred share during the tax year. You can use this field for the following types of tax-deferred shares:

• Conduit IRA
• SEP
• Keogh
• Archer MSA
• HSA
• Medicare Advantage MSA

The system computes the limits for other tax-deferred shares.

You can also make an entry in this field to override the system-calculated value in the Actual Max Contribution field for the following types of retirement plans:

• Traditional
• Roth
• SIMPLE IRA
• Coverdell ESA
• 401(k)
• HSA
• Deferred Comp
• SEP

Note: If you override the system-calculated limits from the Actual Max Contribution field, make sure that the limit you enter includes catch-up contributions for members who turn 50 years old before the end of the tax year. Also, if you use this field instead of the Actual Max Contribution field for these IRAs, the system will not update the Actual Max Contribution field with future changes in government regulations. To ensure compliance with government regulations, leave this field set at the default value of 0.00 for Traditional, Roth, SIMPLE IRA, Coverdell IRA, 401(k), HSA, and Deferred Comp retirement plans.

Actual Max Contribution

This field contains the system-calculated maximum amount the owner of this IRS record is allowed to contribute to the share for tax-deferred retirement plans during the tax year.

The system calculates this field for the following types of retirement plans using the appropriate values from the IRS Contribution Limit Parameters in Parameter Manager:

For tax-deferred share types not listed in the limits table, the system uses the value you enter in the Max Contribution field. You can also enter a value in that field to override this system-calculated value.

If the IRS record Max Contribution field equals 0.00, the Actual Max Contribution field is calculated using the associated value in the Current Tax Year <CTY> Contrib Limit parameter and the Current Tax Year <CTY> Catch-Up Limit parameter in the IRS Contribution Limit Parameters in Parameter Manager, based on the member’s age.

You can access this field in PowerOn specfiles and SymXchange inquiries.

The system includes catch-up contributions in this calculation only if the value in the Max Contribution field is 0.00.

The owner is identified by matching the IRS record Taxpayer ID field to the Name record SSN/TIN field. The owner’s age is determined by subtracting the current year from the Name record Birth Date field year.

Actual Max Contribution field calculation if Max Contribution field = 0.00:

For HSA plans, the system calculates the value in this field based on the following IRS Code field values:

• For option (14) Single HSA, the system adds the standard maximum for the year and the amount of catch-up contribution permitted (if any). A member 55 or older can make a catch-up contribution if eligible.
• For option (15) Family HSA, the system adds the standard maximum contribution for the year and the amount of the catch-up contribution permitted (if any), to this amount. A member or the member’s spouse, who is 55 or older, can make a catch-up contribution, if eligible. If a member’s spouse is 55 or older, the amount of their catch-up contribution must be reported under the spouse’s SSN.

Note: When calculating the value in this field, the system does not consider these criteria used by the IRS:

• The terms of the qualifying high-deductible health plan
• The date the share became eligible for contributions
• The date the member opened the share
• Pro-rated months eligible for catch-up contributions for the year a shareholder or spouse turns 55

Last Distribution Type

This field stores the last distribution code used.

The field is used by the IRS Reporting batch program to determine what event triggered the total distribution on Form 1099-R. For example, if a member makes a death distribution (distribution Code 4 - Death), the number 4 is stored in this field. Depending on the value in this field, the distribution code may differ.

When performing a void or share recast, you must perform file maintenance on this field.

Tip: When you perform a Share Withdrawal (SW) transaction to distribute funds from a tax-deferred share with any value in the IRS Code field other than (00) Normal, the system prompts the teller to select from a list of distribution codes.

If the transaction was a withdrawal (Action Code = W) from a tax-deferred share, the system updates the Last Distribution Type field as follows:

Fair Mkt Value <PTY>

This field stores the fair market value of a tax-deferred share for the previous tax year.

The fair market value of a tax-deferred share is the balance in the account as of December 31, which must be reported on 5498 forms. The system calculates the fair market value for a tax-deferred share the first time you run the Close Day Processing batch program in a new calendar year. The system computes this value as follows:

current share balances - dividends paid in the current year + share certificate penalties 
taken in the current year - all contributions in the current year + all distributions 
in the current year, including transfers to or from another institution

You can override this calculated value manually, but under normal circumstances, you should not revise this field.

Fair Mkt Value Death

This field stores the appropriate fair market value of a tax-deferred share when you become aware of the death of the account holder.

The amount in this field is reported on the 1099-SA form. Manually set this field to the appropriate value when you become aware of the death of the account holder. A non-zero value in this field alone does not trigger 1099-SA reporting; there must be a distribution amount as well. This field is used only for Health Savings Account (HSA), Archer MSA, and Medicare Advantage MSA (Medical Savings Account) shares.

Postponed Fed Disaster Code <PTY>

This field stores the IRS code (up to six characters) that classifies a member’s current tax year contribution as a prior year contribution due to a federally declared disaster. You enter this value at the Postponed Fed Disaster prompt in an IRA Share Deposit (SD) work flow.

The first run of the Close Day Processing batch program in the new calendar year moves the value stored in this field to the Postponed Fed Disaster Code <PTY-1> field and resets the Postponed Fed Disaster Code <PTY> field to <blank>.

This field is optional. Given federal disaster codes are unique to each event, If you enter a value at the Postponed Fed Disaster Code prompt in the Share Deposit (SD) screen and process a subsequent IRA contribution using the (11) Postponed Federal Disaster option, the code you enter overwrites the existing one.

Postponed Fed Disaster Code <PTY-1>

This field stores the IRS code (up to six characters) that represents a member’s postponed contribution for the prior tax year due to a federally declared disaster.

The Close Day Processing batch program populates this field with the value stored in the Postponed Fed Disaster Code <PTY> field when the batch program runs for the first time in a new calendar year. The program then resets the Postponed Fed Disaster Code <PTY> field to <blank>.

Calendar <CTY> Contributions

These IRS fields provide information about contributions to the related tax-deferred share during the current tax year; CTY represents the current tax year.

Contr <CTY> for <CTY>|Employer <CTY> for <CTY>

This field stores the total of all contributions to the tax-deferred share during the current tax year for the current tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Employer <CTY> for <CTY> field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores only the current tax year contributions by the employer for the current tax year. Employee contributions for the current tax year from the current tax year are placed in the Employee <CTY> for <CTY> field.

• Share records with any other option in the IRS Code field appear with the Contr <CTY> for <CTY> field name for this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Contr <PTY> for <PTY> field and resets this field to 0.00

Whenever a deposit with a teller-entered contribution code of (0) Contribution for current tax year is made to a share with the same values in the IRS code and taxpayer ID fields as this IRS record, the system adds the transaction amount to this field.

Tip: When you perform a Share Deposit (SD) transaction to contribute funds to a tax-deferred share with any value in the IRS Code field other than (00) Normal, the system prompts the teller to select from a list of contribution codes.

Under normal circumstances, you should not revise this field.

Contr <CTY> for <PTY>|Employer <CTY> for <PTY>

This field stores the total of all contributions to the tax-deferred share during the current tax year for the previous tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Employer <CTY> for <PTY> field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the current tax year contributions by the employer for the previous tax year. Contributions made by the employee in the current tax year for the previous tax year are put into the Contr <CTY> Rechar/MSA field.

• Share records with any other option in the IRS Code field appear with the Contr <CTY> for <PTY> field name for this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Contr <PTY> for <PTY-1> field and resets this field to 0.00.

  When you run the IRS Reporting batch program, the system adds the amount in this field to the amount in the Contr <PTY> for <PTY> field to determine the total amount of normal contributions to report to the IRS for the previous tax year.

Whenever a deposit with a teller-entered contribution code of (1) Contribution for previous tax year is made to a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

Under normal circumstances, you should not revise this field.

Contr <CTY> Rollover

This field stores the total of all rollover contributions to the tax-deferred share.

Whenever a deposit with a teller-entered contribution code of (2) Rollover Contribution is made to a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in this field to the Contr <PTY> Rollover field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Contr <CTY> Transfer

This field stores the total of all transfer contributions to the tax-deferred share.

Whenever a deposit with a teller-entered contribution code of (3) Transfer from Another Institution is made to a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field. The system does not record transfers made with a contribution code of (4) Transfer Within this institution.

Only make deposits with this contribution code if you withdraw (distribute) the funds from a share covered by the same IRS record. Since you are transferring funds between two shares covered by the same IRS record, there is no change in the total balance of the accounts.

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Contr <PTY> Transfer field and resets this field to 0.00.

Under normal circumstances, there is no need to revise this field.

Contr <CTY> Roth Conv/MSA|Contr <CTY> Roth Conv|Employee <CTY> for <CTY>

This field stores various contributions during the current tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Employee <CTY> for <CTY> field name:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  If this record is for an Archer MSA account (IRS Code field is set to (09) Archer MSA), the field stores the total of all current tax year contributions by the employee for the current tax year. Either the employer or the employee, but not both, may make contributions in the same year. The system assumes that all contributions are employer contributions unless you specify (5) Employee Contribution for CTY at the Contribution Code prompt during the Share Deposit (SD) transaction.

  If this record is for an HSA account (IRS Code field is set to (14) Single HSA or (15) Family HSA), the field stores the total of all current tax year contributions by the employee for the current tax year. Contributions may be made by either the employer or the employee in the same year.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Employee <CTY> for <CTY> field and resets this field to 0.00.

• If the IRS Code field is set to one of the following, the system displays the Contr <CTY> Roth Conv field name:

  • (6) Roth IRA
  • (11) Roth Conversion IRA

  If the IRS Code field is set to (11) Roth Conversion IRA, this field stores the amount that was converted from a traditional IRA to a Roth IRA this year. The (5) Roth Conversion option at the Contribution Code prompt during the Share Deposit (SD) transaction lets you specify that the deposit is a conversion amount. Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. Although you can continue to set this field to this option, you can set this field to the (6) Roth IRA option for both types of accounts. The field value of (11) Roth Conversion may be discontinued in the future.

• If the IRS Code field is set to any other option, the system displays the Contr <CTY> Roth Conv/MSA field name for this field.

Under normal circumstances, you should not revise this field.

Contr <CTY> Roth Conv/MSA|Contr <CTY> Recharact|Employee <CTY> for <PTY>

This field stores the total of all previous tax year contributions by the employee for the preceding tax year or the recharacterization amount from last year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Employee <CTY> for <PTY> field name:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the total of all previous tax year contributions by the employee for the preceding tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Employee <PTY> for <PTY-1> field to this field.

• If the IRS Code field is set to one of the following, the system displays the Contr <CTY> Recharact field name:

  • (1) IRA
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field can store the recharacterization amount from last year. The (6) Code R Recharacterization of Contribution for previous year option at the Contribution Code prompt during the Share Deposit (SD) transaction lets you specify that the deposit is a recharacterization amount. Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. Although you can continue to set this field to this option, you can set this field to the (6) Roth IRA option for both types of accounts. The field value of (11) Roth Conversion may be discontinued in the future.

• If the IRS Code field is set to any other option, the system displays the Contr <CTY> Roth Conv/MSA field name for this field.

Contr <CTY> Repmt Reservist|Contr <CTY> Unspecif

This field stores the amount of any repayment of a qualified reservist distribution during the current year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <CTY> Repmt Reservist field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <CTY> Unspecif field name for this field.

Contr <CTY> Repmt Disaster|Contr <CTY> Unspecif

This field stores the amount of any repayment of a federally designated disaster distribution during the current year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <CTY> Repmt Disaster field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <CTY> Unspecif field name for this field.

Contr <CTY> Late Rollover|Contr <CTY> Unspecif

This field stores the total of all late rollover contributions to the tax-deferred share.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <CTY> Late Rollover field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (01) IRA
  • (03) SEP
  • (06) Roth IRA
  • (07) SIMPLE IRA
  • (11) Roth Conversion
  • (12) Conduit IRA The system adds the transaction amount to this field under these conditions:
  • A member makes a share deposit to a share with the same values in the IRS code and taxpayer ID fields as this IRS record.
  • You select (9) Late Rollover at the Contribution Code prompt during the Share Deposit (SD) transaction. The first time you run the Close Day Processing batch program into a new calendar year, the batch program moves the amount in this field to the Contr PTY Late Rollover field and resets this field to 0.00.

• Share records with any other option in the IRS Code field appear with the Contr <CTY> Unspecif field name for this field.

Contr <CTY> Repmt Birth/Adoption|Contr <CTY> Unspecif

This field stores the amount of any repayment of a federally designated birth or adoption distribution during the current year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <CTY> Repmt Birth/Adoption field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <CTY> Unspecif field name for this field.

Contr <CTY> for <PTY> Ppd Fed Dster

This field stores the deposit amount that denotes a contribution the member makes in the current tax year that they want applied to the previous tax year, but postponed due to a federally declared disaster that occurred in the prior tax year. You can enter this amount if you select a Contribution Code prompt value of (11) Postponed Federal Disaster in the Share Deposit (SD) work flow.

The first run of the Close Day Processing batch program in the new calendar year moves the value stored in this field to the Contr <PTY> for <PTY-1> Ppd Fed Dster field and resets the Contr <CTY> for <PTY> Ppd Fed Dster field to 0.00.

Calendar <CTY> Distributions

These IRS fields provide information about distributions to the related tax-deferred share during the current tax year.

Distr <CTY> No Excptn

This field stores the total of all early distributions during the current tax year with no exceptions.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (1) Code 1 - Early (Premature) Distribution, No Known Exception
• (1) Code J - Early (Premature) Distribution, No Known Exception

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> No Excptn field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Exception

This field stores the total of all early distributions during the current tax year with exceptions.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (2) Code 2 - Early (Premature) Distribution, Exception Applies
• (2) Code T - Early (Premature) Distribution, Exception Applies

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Exception field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Disability

This field stores the total of all distributions during the current tax year due to disability.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (3) Code 3 - Disability
• (3) Code 4 - Disability
• (3) Code T - Disability

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Disability field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Death

This field stores the total of all distributions during the current tax year due to the member’s death.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (4) Code 4 - Death
• (4) Code 5 - Death
• (4) Code T - Death

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Death field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Rechar CTY|Distr <CTY> Prohib Trn

This field stores the total of recharacterization distributions during the current tax year for the current tax year or the total of all prohibited distribution transactions during the current tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Rechar <CTY> field name:

  • (1) IRA
  • (3) SEP
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field can store the total of recharacterization distributions during the current tax year for the current tax year. Whenever a withdrawal with a distribution code of (5) Code N - Recharacterization of Contribution for Current year is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Rechar <PTY> field and resets this field to 0.00.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Prohib Trn field name.

  This field stores the total of all prohibited distribution transactions during the current tax year. Whenever a withdrawal with a distribution code of (5) Code 5 - Prohibited Transaction is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Prohib Trn field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Rechar <PTY>|Distr <CTY> Direct Roll|Distr <CTY> Early 2 Yr|Distr <CTY> Not Benef|Distr <CTY> DeathNonSp|Distr <CTY> Unspecif

This field stores various distributions during the current tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Rechar <PTY> field name:

  • (1) IRA
  • (3) SEP
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field can store the total of recharacterization distributions during the current tax year for the previous tax year. Whenever a withdrawal with a distribution code of (6) Code R - Recharacterization of Contribution for previous year is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Rechar <PTY> field and resets this field to 0.00.

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Direct Roll field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  This field can store the total of all direct rollovers from the Keogh, 401(k), or Governmental 457 plan to another qualified plan during the current tax year. Whenever a withdrawal with a distribution code of (10) Code G - Direct Rollover is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Direct Rollover field and resets this field to 0.00.

• If the IRS Code field is set to (07) SIMPLE IRA, the system displays the Distr <CTY> Early 2 Yr field name.

  This field stores the total of early distributions within the first two years. Whenever a withdrawal with a distribution code of (6) Code 5 - Early Distribution in First Two Years is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

• If the IRS Code field is set to (08) Coverdell ESA, the system displays the Distr <CTY> Not Benef field name.

  This field name signifies that the recipient is not the designated beneficiary.

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> DeathNonSp field name:

  • (09) Archer MSA
  • (10) Medicare MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the value of the distribution after the year of death to a non-spouse beneficiary.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <CTY> Normal

This field stores the total of all normal distributions during the current tax year.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (7) Code 7 - Normal Distribution
• (7) Code T - Normal Distribution
• (7) Code 1 - Normal Distribution

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Normal field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Excess <CTY>

This field stores the total of all distributions of excess contributions during the current tax year for the current tax year.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field:

• (8) Code 81 - Distribution of Excess Contribution for current year
• (8) Code J8 - Distribution of Excess Contribution for current year
• (8) Code 2 - Distribution of Excess Contribution for current year

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Excess <PTY> field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Excess <PTY>

This field stores the total of all distributions of excess contributions during the current tax year, for the previous tax year.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system subtracts the transaction amount from this field:

• (9) Code P1 - Distrib of Excess Contrib for last year
• (9) Code JP - Distrib of Excess Contrib for last year
• (9) Code 2 - Distrib of Excess Contrib for last year

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Excess <PTY-1> field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Dirct Roll|Distr <CTY> IRS Levy|Distr <CTY> Unspecif

This field can store the total of all direct rollovers from a Traditional or SEP IRA to a qualified plan during the current tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Dirct Roll field name:

  • (1) IRA
  • (3) SEP

  Whenever you make a withdrawal with a distribution code of (10) Code G - Direct Rollover with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Roll Plan field and resets this field to 0.00.

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> IRS Levy field name:

  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field stores the total of all IRS levy distributions during the current tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in this field to the Distr <PTY> IRS Levy field and resets this field to 0.00.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <CTY> Dirct Roll Roth|Distr <CTY> Unspecif

This field stores the total of all rollovers not death related of a qualified retirement plan to a Roth IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Dirct Roll Roth field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  Whenever a withdrawal with a distribution code of (11) Code G -Direct Rollover to Roth IRA is made from this type of share, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Direct Roll Roth and resets this field to 0.00.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <CTY> Death Dir Roll|Distr <CTY> Unspecif

This field stores the total of all direct rollovers of a qualified retirement plan to an IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Death Dir Roll field name:

  • (1) IRA
  • (3) SEP
  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  Whenever a withdrawal with a distribution code of (12) Code 4G - Death Direct Rollover is made from this type of share, the system adds the transaction amount to this field. The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Death Dir Roll and resets this field to 0.00.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <CTY> Death Dir Roll Roth|Distr <CTY> Unspecif

This field stores the total of all Direct Death Rollovers of a qualified retirement plan to a Roth IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <CTY> Death Dir Roll Roth field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  Whenever a withdrawal with a distribution code of (13) Direct Death Rollover to Roth is made from this type of share, the system adds the transaction amount to this field.

  The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Death Dir Roll Roth and resets this field to 0.00.

• If the IRS Code field is set to any other option, the system displays the Distr <CTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <CTY> Transfer

This field stores the total of all distributions during the current tax year from a share covered by this IRS record with a distribution code of (14) Transfer to Another Institution.

The system does not record transfers made with a distribution code of (15) Transfer Within this institution.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <PTY> Transfer field to this field.

The IRS Reporting batch program does not report amounts in this field to the IRS. However, the system must know the total amount transferred from all shares covered by this IRS record during the previous year to correctly report the fair market value of the share.

Under normal circumstances, you should not revise this field.

Distr <CTY> Fee

This field stores the fee or fees charged this year to a qualified account, such as an IRA, HSA, or ESA.

These fees are defined by your financial institution and may include, for example, a maintenance fee, a lobby fee, a teller fee, etc.

The system only updates this field using the Fee Posting batch program or the Miscellaneous Posting batch program if a distribution code is not set using the Post From PowerOn Output option.

Under normal circumstances, you should not revise this field.

Distr <CTY> Qualified Charitable

This field stores the current tax year contribution for Qualified Charitable Distributions (QCD).

Distr <CTY> Qual Charitable Death

This field stores the current tax year contribution for Qualified Charitable Distributions (QCD) due to the member’s death.

Distr <CTY> Ex Earn <CTY>

This field stores the total of all earnings from excess distributions during the current tax year for the current tax year.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system prompts the teller for the portion of the gross distribution attributable to earnings and adds the teller-entered earnings amount to this field:

• (8) Code 81 - Distribution of Excess Contribution for current year
• (8) Code J8 - Distribution of Excess Contribution for current year
• (8) Code 2 - Distribution of Excess Contribution for current year

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Ex Earn <PTY> field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Distr <CTY> Ex Earn <PTY>

This field stores the total of all earnings from excess distributions during the current tax year for the previous tax year.

Whenever a withdrawal with one of the following distribution codes is made from a share with the same IRS code and taxpayer ID as this IRS record, the system prompts the teller for the portion of the gross distribution attributable to earnings and adds the teller-entered earnings amount to this field:

• (9) Code P - Distrib of Excess Contrib for last year
• (9) Code P1 - Distrib of Excess Contrib for last year
• (9) Code JP - Distrib of Excess Contrib for last year
• (9) Code 3 - Distrib of Excess Contrib for last year
• (9) Code 2 - Distrib of Excess Contrib for last year

The first time you run the Close Day Processing batch program into a new calendar year, the system moves the amount in this field to the Distr <PTY> Ex Earn <PTY-1> field and resets this field to 0.00.

Under normal circumstances, you should not revise this field.

Calendar <PTY> Contributions

These IRS fields provide information about contributions to the related tax-deferred share during the previous tax year.

Contr <PTY> for <PTY>|Employer <PTY> for <PTY>

This field stores the total of all normal contributions to the tax-deferred share during the previous tax year for the previous tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Employer <PTY> for <PTY> field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the total of all previous tax year contributions by the employer for the previous tax year. The system stores contributions made by the employee in the Employee <PTY> for <PTY> field.

• Share records with any other option in the IRS Code field appear with the Contr <PTY> for <PTY> field name for this field.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Contr <CTY> for <CTY> field to this field.

When you run the IRS Reporting batch program, the system adds the amount in this field to the amount in the Contr <CTY> for <PTY> field to determine the total amount of normal contributions to report to the IRS for the previous tax year.

Under normal circumstances, you should not revise this field.

Contr <PTY> for <PTY-1>|Employer <PTY> for <PTY-1>

This field stores the total of all contributions to the tax-deferred share during the previous tax year for the tax year before that.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Employer <PTY> for <PTY-1> field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the total of all previous tax year contributions by the employer for the preceding tax year. The system stores contributions made by the employee in the Employee <PTY> for <PTY-1> field.

• Share records with any other option in the IRS Code field appear with the Contr <PTY> for <PTY-1> field name for this field.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Contr <CTY> for <PTY> field to this field.

Under normal circumstances, you should not revise this field.

Contr <PTY> Rollover

This field stores the total of all rollover contributions to the tax-deferred share made during the previous tax year.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Contr <CTY> Rollover field to this field.

When you run the IRS Reporting batch program, the system uses the value in this field to determine the total amount of rollover contributions to report to the IRS for the previous tax year.

Under normal circumstances, you should not revise this field.

Contr <PTY> Transfer

This field stores the total of all contributions transferred during the previous year to a share covered by this IRS record with a teller-entered contribution code of (3) Transfer from Another Institution.

The system does not record transfers made with a contribution code of (4) Transfer Within this Institution.

Tip: When you perform a Share Deposit (SD) transaction to contribute funds to a tax-deferred share with any value in the IRS Code field other than (00) Normal, the system prompts the teller to select from a list of contribution codes.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Contr <CTY> Transfer field to this field.

The IRS Reporting batch program does not report amounts in this field to the IRS. However, the system must know the total amount that was transferred to all shares covered by this IRS record during the previous year to correctly report the fair market value of the share.

Under normal circumstances, you should not revise this field.

Contr <PTY> Roth Conv/MSA|Contr <PTY> Roth Conv|Employee <PTY> for <PTY>

This field stores various contributions during the previous tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Employee <PTY> for <PTY> field name:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the total of all previous tax year contributions by the employee for the previous tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Employee <CTY> for <CTY> field to this field.

• If the IRS Code field is set to one of the following, the system displays the Contr <PTY> Roth Conv field name:

  • (6) Roth IRA
  • (11) Roth Conversion IRA

  If the IRS Code field is set to (11) Roth Conversion IRA, this field stores the amount that was converted from a traditional IRA to a Roth IRA the previous year. The (5) Roth Conversion option at the Contribution Code prompt during the Share Deposit (SD) transaction lets you specify that the deposit is a conversion amount. Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. Although you can continue to set this field to this option, you can set this field to the (6) Roth IRA option for both types of accounts. The field value of (11) Roth Conversion may be discontinued in the future.

• If the IRS Code field is set to any other option, the system displays the Contr <PTY> Roth Conv/MSA field name for this field.

Under normal circumstances, you should not revise this field.

Contr <PTY> Rechar/MSA|Contr <PTY> Roth Conv|Employee <PTY> for <PTY-1>

This field stores the total of all previous tax year contributions by the employee for the preceding tax year or the recharacterization amount from the previous-tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Employee <PTY> for <PTY-1> field name:

  • (09) Archer MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the total of all previous tax year contributions by the employee for the preceding tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Employee <CTY> for <PTY> field to this field.

• If the IRS Code field is set to one of the following, the system displays the Contr <PTY> Rechar field name:

  • (1) IRA
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field can store the recharacterization amount from last year. The (6) Code R Recharacterization of Contribution for previous year option in the Share Deposit (SD) transaction lets you specify that the deposit is a recharacterization amount. Note: Roth Conversion IRAs and Roth IRAs no longer have to be separated. Although you can continue to set this field to this option, you can set this field to the (6) Roth IRA option for both types of accounts. The field value of (11) Roth Conversion may be discontinued in the future.

• If the IRS Code field is set to any other option, the system displays the Contr <PTY> Rechar/MSA field name for this field.

Under normal circumstances, you should not revise this field.

Contr <PTY> Repmt Reservist|Contr <PTY> Unspecif

This field contains the amount of any distribution repayment by a qualified reservist during the previous year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <PTY> Repmt Reservist field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <PTY> Unspecif field name for this field.

Contr <PTY> Repmt Disaster|Contr <PTY> Unspecif

This field contains the amount of any repayment of a federally designated disaster distribution during the previous year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <PTY> Repmt Disaster field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <PTY> Unspecif field name for this field.

Contr <PTY> Late Rollover|Contr <PTY> Unspecif

This field stores the total of all late rollover contributions to the tax-deferred share made in the previous tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <PTY> Late Rollover field name for this field only when related Share records have an IRS Code field set to one of the following:

  • (01) IRA
  • (03) SEP
  • (06) Roth IRA
  • (07) SIMPLE IRA
  • (11) Roth Conversion
  • (12) Conduit IRA

  When you run the IRS Reporting batch program, the system uses the value in this field to populate box 13a, Postponed Contributions, on the IRS Form 5498.

  The first time you run the Close Day Processing batch program into a new calendar year, the batch program moves the amount in the Contr <CTY> Late Rollover field to this field.

• Share records with any other option in the IRS Code field appear with the Contr <PTY> Unspecif field name for this field.

Under normal circumstances, do not revise this field.

Contr <PTY> Repmt Birth/Adoption|Contr <PTY> Unspecif

This field contains the amount of any repayment of a federally designated birth or adoption distribution during the previous year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• The system displays the Contr <PTY> Repmt Birth/Adoption field name for this field only when related Share records have an IRS Code field set to one of the following:
  • (01) IRA
  • (06) Roth IRA
  • (11) Roth Conversion
• Share records with any other option in the IRS Code field appear with the Contr <PTY> Unspecif field name for this field.

Contr <PTY> for <PTY-1> Ppd Fed Dster

This field stores the amount of a prior year’s contribution to an IRA share that the member postponed due to a federally declared disaster.

The first run of the Close Day Processing batch program in the new calendar year moves the value from the Contr <CTY> for <PTY> Ppd Fed Dster field to this field and resets the Contr <CTY> for <PTY> Ppd Fed Dster field to 0.00.

Calendar <PTY> Distributions

These IRS fields provide information about distributions to the related tax-deferred share during the previous tax year; PTY represents the previous tax year.

Distr <PTY> No Excptn

This field stores the total of all early distributions made during the previous tax year with no exceptions.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> No Excptn field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with one of the following distribution codes:

• (1) Code 1 - Early (Premature) Distribution, No Known Exception
• (1) Code J - Early (Premature) Distribution, No Known Exception

Under normal circumstances, you should not revise this field.

Distr <PTY> Exception

This field stores the total of all early distributions during the previous tax year with exceptions.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Exception field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with one of the following distribution codes:

• (2) Code 2 - Early (Premature) Distribution, Exception Applies
• (2) Code T - Early (Premature) Distribution, Exception Applies

Distr <PTY> Disability

This field stores the total of all distributions during the previous tax year due to disability.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Disability field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with one of the following distribution codes:

• (3) Code 3 - Disability
• (3) Code 4 - Disability
• (3) Code T - Disability

Distr <PTY> Death

This field stores the total of all distributions during the previous tax year due to the member’s death.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Death field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with one of the following distribution codes:

• (4) Code 4 - Death
• (4) Code 5 - Death
• (4) Code T - Death

Under normal circumstances, you should not revise this field.

Distr <PTY> Rechar PTY|Distr <PTY> Prohib Trn

This field stores the total of recharacterization distributions made last the previous tax year for the previous tax year or the total of all prohibited distributions during the previous tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Rechar <PTY> field name:

  • (1) IRA
  • (3) SEP
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field can store the total of all recharacterization distributions made last year for last year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Rechar <CTY> field to this field.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Prohib Trn field name.

  This field stores the total of all prohibited distributions during the previous tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Prohib Trn field to this field.

  In most cases, the amount in this field is 0.00 for IRS records with any of these IRS codes. As a result, this field does not normally affect IRS reporting for these types of tax-deferred shares.

Under normal circumstances, you should not revise this field.

Distr <PTY> Rechar <PTY-1>|Distr <PTY> Direct Roll|Distr <PTY> Early 2 Yr|Distr <PTY> Not Benef|Distr <PTY> DeathNonSp|Distr <PTY> Unspecif

This field stores various distributions during the previous tax year depending on the IRS code entered in the Share record and IRS record for the account.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Rechar <PTY-1> field name:

  • (1) IRA
  • (3) SEP
  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field stores total of all recharacterization distributions during the previous tax year for the tax year before that.

  When you run the IRS Reporting batch program, the system reports the amount in this field as the gross distribution for all withdrawals from IRA, Roth IRA, and Roth Conversion IRA shares with a distribution code of (5) Code N - Recharacterization of Contribution for Previous year.

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Direct Roll field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  This field stores the total of all direct rollovers from the Keogh or 401(k) to another qualified plan during the previous tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Direct Rollover field to this field.

  When you run the IRS Reporting batch program, the system reports the amount in this field as the gross distribution for all withdrawals from Keogh, 401(k), Conduit IRA or Governmental 457 accounts with a distribution code of (6) Code H Direct Rollover to Qualified Plan. The taxable amount reported for this type of distribution is always 0.00.

• If the IRS Code field is set to (07) SIMPLE IRA, the system displays the Distr <PTY> Early 2 Yr field name.

  This field stores the total of early distributions within the first two years. Whenever a withdrawal with a distribution code of (6) Code 5 Early Distribution in First Two Years is made from a share with the same IRS code and taxpayer ID as this IRS record, the system adds the transaction amount to this field.

• If the IRS Code field is set to (08) Coverdell ESA, the system displays the Distr <PTY> Not Benef field name.

  This field name signifies that the recipient is not the designated beneficiary.

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> DeathNonSp field name:

  • (09) Archer MSA
  • (10) Medicare MSA
  • (14) Single HSA
  • (15) Family HSA

  This field stores the value of distribution code of (6) Code 6 Death Later Year Non-Spouse, the distribution after the year of death to a non-spouse beneficiary.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <PTY> Normal

This field stores the total of all normal distributions during the previous tax year.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Normal field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with one of the following distribution codes:

• (7) Code 7 - Normal Distribution
• (7) Code T - Normal Distribution
• (7) Code 1 Normal, if the IRS code is (09) Archer MSA, (7) Code 1 Normal, (10) Medicare MSA, (14) Single HSA, or (15) Family HSA

Under normal circumstances, you should not revise this field.

Distr <PTY> Excess <PTY>

This field stores the total of all distributions of excess contributions made during the previous tax year for the same tax year.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Excess <CTY> field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution for all withdrawals made during the previous tax year with one of the following distribution codes:

• (8) Code 81 - Distribution of Excess Contribution for current year
• (8) Code J8 - Distribution of Excess Contribution for current year
• (8) Code 2 - Distribution of Excess Contribution for current year, if the IRS code is (09) Archer MSA, (10) Medicare MSA, (14) Single HSA, or (15) Family HSA

The taxable amount for this type of distribution is recorded in the Distr <PTY> Ex Earn <PTY> field.

Under normal circumstances, you should not revise this field.

Distr <PTY> Excess <PTY-1>

This field stores the total of all distributions of excess contributions made during the previous tax year for the tax year before that.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Excess <PTY> field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution for all withdrawals made during the previous tax year with one of the following distribution codes:

• (9) Code P1 - Distrib of Excess Contrib for previous year
• (9) Code JP - Distrib of Excess Contrib for previous year
• (9) Code 2 - Distrib of Excess Contrib for previous year, if the IRS code is (09) Archer MSA, (10) Medicare MSA, (14) Single HSA, or (15) Family HSA

The taxable amount for this type of distribution is recorded in the Distr <PTY> Ex Earn <PTY-1> field.

Under normal circumstances, you should not revise this field.

Distr <PTY> Dirct Roll|Distr <PTY> IRS Levy|Distr <PTY> Unspecif

This field can store the total of all direct rollovers from a Traditional or SEP IRA to a qualified plan during the previous tax year.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Dirct Roll field name:

  • (1) IRA
  • (3) SEP

  When you run the IRS Reporting batch program, the system reports the amount in this field as the gross distribution for all withdrawals from a Traditional or SEP IRA with a distribution code of (6) Code H - Direct Rollover to a Qualified Plan. The taxable amount report for this type of distribution is always 0.00.

  The first time your run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Roll Plan field to this field.

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> IRS Levy field name:

  • (6) Roth IRA
  • (11) Roth Conversion IRA

  This field stores the total of all IRS levy distributions during the previous tax year.

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> IRS Levy field to this field.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <PTY> Direct Roll Roth|Distr <PTY> Unspecif

This field stores the total of all Direct Death Rollovers of a qualified retirement plan to a Roth IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Dirct Roll Roth field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Dirct Roll Roth field to this field.

  When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with a distribution code of (13) Direct Death Rollover to Roth.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <PTY> Death Dir Roll|Distr <PTY> Unspecif

This field stores the total of all Direct Rollovers of a qualified retirement plan to an IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Death Dir Roll field name:

  • (1) IRA
  • (3) SEP
  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Death Direct Roll field to this field.

  When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with a distribution code of (12) Death Direct Rollover.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <PTY> Death Dir Roll Roth|Distr <PTY> Unspecif

This field stores the total of all rollovers not death related of a qualified retirement plan to a Roth IRA.

The name and use of this field depends on the value in the IRS Code field in this IRS record:

• If the IRS Code field is set to one of the following, the system displays the Distr <PTY> Death Dir Roll Roth field name:

  • (4) Keogh
  • (5) 401K
  • (12) Conduit IRA
  • (13) Governmental 457

  The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Direct Roll to Roth field to this field.

  When you run the IRS Reporting batch program, the system reports any amount in this field as the gross distribution and the taxable amount for all withdrawals with a distribution code of (11) Direct Rollover to Roth IRA.

• If the IRS Code field is set to any other option, the system displays the Distr <PTY> Unspecif field name.

Under normal circumstances, you should not revise this field.

Distr <PTY> Transfer

This field stores the total of all distribution transfers during the previous tax year.

Whenever a withdrawal with a distribution code of (14) Transfer to Another Institution is made from a share with the same IRS code and taxpayer ID as this IRS record, the system subtracts the transaction amount from this field. The system does not record transfers made with a distribution code of (15) Transfer Within this institution.

You should make withdrawals with this distribution code only if you deposit (contribute) the funds to a share covered by the same IRS record. Since you are transferring funds between two shares covered by the same IRS record, there is no change in the total balance of the accounts.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Transfer field to this field.

Under normal circumstances, you should not revise this field.

Distr <PTY> Fee

This field stores the fee or fees charged for the previous tax year to a qualified account, such as an IRA, HSA, or ESA.

These fees are defined by your financial institution and may include, for example, a maintenance fee, a lobby fee, a teller fee.

Under normal circumstances, you should not revise this field.

Distr <PTY> Qualified Charitable

This field stores the prior tax year contribution for Qualified Charitable Distributions (QCD).

Distr <PTY> Qual Charitable Death

This field stores the current tax year contribution for Qualified Charitable Distributions (QCD) due to the member’s death.

Distr <PTY> Ex Earn <PTY>

This field stores the total of all earnings from excess distributions made during the previous tax year for the same tax year.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Ex Earn<CTY> field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the taxable amount of all withdrawals made during the previous tax year with one of the following distribution codes:

• (8) Code 81 - Distribution of Excess Contribution for previous year
• (8) Code J8 - Distribution of Excess Contribution for previous year
• (8) Code 2 - Distribution of Excess Contribution for previous year, if the IRS code is (09) Archer MSA, (10) Medicare MSA, (14) Single HSA, or (15) Family HSA

Under normal circumstances, you should not revise this field.

Distr <PTY> Ex Earn <PTY-1>

This field stores the total of all earnings from excess distributions during the previous tax year for the tax year before that.

The first time you run the Close Day Processing batch program in a new calendar year, the system moves the amount in the Distr <CTY> Ex Earn <PTY> field to this field.

When you run the IRS Reporting batch program, the system reports any amount in this field as the taxable amount of all withdrawals made during the previous tax year with one of the following distribution codes:

• (9) Code P - Distrib of Excess Contrib for previous tax year
• (9) Code P1 - Distrib of Excess Contrib for previous tax year
• (9) Code JP - Distrib of Excess Contrib for previous tax year
• (9) Code 3 - Distrib of Excess Contrib for last year
• (9) Code 2 - Distrib of Excess Contrib for last year, if the IRS code is (09) Archer MSA, (10) Medicare MSA, (14) Single HSA, or (15) Family HSA

Under normal circumstances, you should not revise this field.

Non-Displayed Fields

This IRS field does not appear in the system and is only accessed by PowerOn specfiles or SymXchange.

Locator

The system stores a unique number within each member account in this field that can be used as a unique identification of this record.

The system automatically assigns the value in this field when the record is created, and you cannot change it. The value is a positive number greater than zero and up to about two billion.

Use this field during PowerOn file maintenance (both on demand and batch) to uniquely identify a record. Using this field is recommended since a record’s ordinal sequence number may change if someone else inserts or deletes a record with a lower ordinal sequence number just before you post your file maintenance.