Access Record

These fields store information about Card and Preference Access records.

This document contains the field name, field description, field number, mnemonic, data type, and default information for each field. Other pertinent information includes:

**Source**  
Indicates where the data in the field comes from:

    **User-entered**  
    The user creates the information in this field.

    **System-entered**  
    A system process populates the value for the field. This value can include data transmitted by the ATM network, when applicable.

    **System-calculated**  
    The system calculates but does not store the value of the field each time the field appears on an inquiry or file maintenance screen.

The Access record includes the following fields:

Access Type

This field stores a code that indicates what the member can do. There are different access types for Preference Access and Card Access records.

• For Preference Access records, this field can have the following values: Data Type Descriptions

  (0) Transfer out

  Allows a member to transfer funds from this account to the account specified in the Account Number field.

  (1) Transfer in

  Allows a member using the account specified in the Account Number field to transfer funds into the account with this Access record.

  (2) Alternate account

  Allows a member to use the Alternate Account audio (SymConnect) transaction to transfer into another account without requiring the member to enter another valid audio access code. This type of transfer is not a monetary transfer.

  Note: As of Symitar Release 2025.00, the SymConnect API is fully decommissioned. All clients and vendors are required to transition to SymXchange.

  Transferring into an alternate account effectively logs the user on to the alternate account as if they had used the New Account transaction, except that a valid audio access code is not required. When logged on to the alternate account, the member can then use the Alternate Account transaction to move back to the primary account without entering another valid audio access code.

  Your financial institution can set up any number of alternate account Access records in an account to allow multiple alternate account access. When the member logs on to an alternate account with the Alternate Account transaction, the four Enable field settings in the Access record control the type of withdrawal, deposit, or inquiry access:

  • When the Enable Withdrawals field is set to (1) Withdrawals allowed , the member can perform transactions requiring withdrawals (transfers, withdrawals by check, loan add-ons, etc.).
  • When the Enable Deposits field is set to (1) Deposits allowed , the member can perform transactions requiring deposits (transfers, loan payments, etc.).
  • When the Enable Inquiries field is set to (1) Inquiries allowed , the member can perform all available inquiry functions for the specified share, loan, or external loan.
  • When the Enable FM field is set to (1) FM allowed , the member can perform file maintenance on the specified share, loan, or external loan.

  If the ID Type field value is set to (2) Unrestricted, the Enable fields apply to all shares or loans in the alternate account. The ID Type field value can be set to (0) Share or (1) Loan, in which case the Enable fields apply to the share or loan specified by the ID field value. The ID Type field value can be set to (3) External Loan, in which case the Enable fields apply to the external loan specified by the External Loan Account Number field.

  The alternate account type Access record also enables monetary transfers into the alternate account, depending on how the Enable Deposit field is set.

  The alternate account type Access record also enables monetary transfers from the alternate account, depending on how the Enable Withdrawals field is set.

  (3) Transfer to any account

  Allows a member to transfer funds to any share or loan at the financial institution that uses an electronic banking system. This option does not allow members to transfer funds from any account.

  No other entries are required or permitted in any other field in the Access record when the Access Type field value is set to (3) Transfer to any account. For records with this access type, “Transfer to any account” displays in the Account Summary, in Access record inquiries, and during Access record file maintenance.

• For Card Access records, this field can have the following values: Data Type Descriptions

  (0) Sav ID

  The Account Number, ID Type, and ID fields identify a savings share a member can access with the card identified in the parent Card record.

  (1) Chk ID

  The Account Number, ID Type, and ID fields identify a checking share a member can access with the card identified in the parent Card record.

  (2) LOC ID

  The Account Number, ID Type, and ID fields identify a line of credit loan a member can access with the card identified in the parent Card record.

  (3) Credit Card ID

  The Account Number, ID Type, and ID fields identify a credit card loan a member can access with the card identified in the parent Card record.

  (4) Loan ID

  The Account Number, ID Type, and ID fields identify a Loan record the member can access with the card identified in the parent Card record.

  5–9

  Reserved for future use.

  10–99

  Credit union-defined access. Maintain a list or create a help file that lists the access types you have defined.

Account Number

This field stores the number of an account that the member can access.

• Enter the number of an account (10 characters) the member can access, or enter the number of an account that can access this account based on the value in the Access Type field.
• Enter an asterisk (*) to look up account numbers.

ID Type

This field stores a code that specifies what access is allowed to or from any share or loan.

Data Type Descriptions

(0) Share

Allow access to or from a specific share ID and its child records.

(1) Loan

Allow access to or from a specific loan ID and its child records.

(2) Unrestricted

Preference Access: Allow access to any record on an alternate account.

(2) Unspecified

Card Access: Let you define the ID Type to LOC field, Credit Card field, etc.

(3) External Loan

Preference Access: Allow access to or from an external loan specified in the External Loan Account Number field.

ID

This field stores the ID of the Share or Loan record that the member can access.

• If you enter a value in the ID Type field of (0) Share , enter the ID of the Share record the member can access.
• If you enter a value in the ID Type field of (1) Loan , enter the ID of the Loan record the member can access.

External Loan Account Number

This field stores the number of an external loan account that the member can access.

• If you enter a value in the ID Type field of (3) External Loan , enter the number of an external loan account the member can access.
• Enter an asterisk (*) to look up external loan account numbers.

Record Change Date

This field stores the system date when you create, change, or save the Access record. Sometimes the system updates this field because the record was saved, even though there may not be any actual changes in the record.

Note: The system does not change the Record Change Date when a calculated field changes.

You cannot perform file maintenance on this field.

Enable Withdrawals

This field stores a code that specifies whether withdrawals are allowed.

Data Type Descriptions

(0) No withdrawals allowed

No withdrawals are allowed.

(1) Withdrawals allowed

Withdrawals are allowed. In the Preference Access record, this option is only valid if you enter (2) Alternate account at the Access Type field.

Enable Deposits

This field stores a code that specifies whether deposits are allowed.

Data Type Descriptions

(0) No deposits allowed

No deposits are allowed.

(1) Deposits allowed

Deposits are allowed. In the Preference Access record, this option is only valid if you enter (2) Alternate account at the Access Type field.

Enable Inquiries

This field stores a code that specifies whether inquiries are allowed.

Data Type Descriptions

(0) No inquiries allowed

No inquiries are allowed.

(1) Inquiries allowed

Inquiries are allowed. In the Preference Access record, this option is only valid if you enter (2) Alternate account at the Access Type field.

Enable FM

This field stores a code that specifies whether inquiries are allowed.

Data Type Descriptions

(0) No FM allowed

No file maintenance is allowed.

(1) FM allowed

File maintenance is allowed. In the Preference Access record, this option is only valid if you enter (2) Alternate account at the Access Type field.

Card Access records do not use this field.

Qualifier

This field stores a cross-reference to a share or loan in a network processor’s database to shares or loans in the system.

• This field is used only in Card Access records. It typically contains a blank value unless an edit run or online message posting was coded to use it. It can be used in the online ATM software as well as edit runs to cross-reference a share or loan in a network processor’s database to shares or loans in the system.
• Preference Access records do not use this field.

Non-Displayed Fields

This access field does not appear in the system and is only accessed by PowerOn specfiles or SymConnect.

Locator

The system stores a unique number within each member account in this field that can be used as a unique identification of this record.

The system automatically assigns the value in this field when the record is created, and you cannot change it. The value is a positive number greater than zero and up to about two billion.

This field can be used during PowerOn file maintenance (both on demand and batch) to uniquely identify a record. Using this field is recommended since a record’s ordinal sequence number may change if someone else inserts or deletes a record with a lower ordinal sequence number just before you post your file maintenance.